Many people think of the efficiency of management on boards in terms of directors and how they can be armed with the best techniques to speed up decision making and implement best practices. But a successful and efficient board is a complicated web of diverse components that needs to work together to be effective. That involves shaping the structure of the board with the focus on performance and regular evaluation processes and creating a culture of collaboration that can support high-performance boards.
The use of software for managing boards is an essential element to achieve this. Board portals are a great way to streamline communication and allow board members to share documents in a secure environment. This removes the need for lengthy chain of emails that could cause confusion about versions and allows all members to quickly access and read what they require.
It is also crucial to ensure that all working committees and teams can benefit from the same efficiency of the board by utilizing board software for their day-to-day activities. This way, everyone has the information they need to make decisions swiftly, while keeping sensitive data protected and accessible only to the appropriate people.
This can be achieved by ensuring that all users have the ability to access the full range of board features, such as chat and annotating tools as well as easy virtual meeting integrations, but also being able create specific access controls for each piece of confidential information. Memorial Health System has, for instance, widened its use of board-software to include multiple internal groups and committees, bringing more efficiencies beyond the traditional board level.