Board documents management is a process for preparing, sharing and reviewing documents for board meetings. Traditionally, this is done through email distribution and couriers of physical documents. However, digital solutions such as online boards portals are address more secure and efficient in meeting preparation, document sharing, and board meeting minutes.
A well-performing board thrives on efficient and effective communication. It is therefore essential to have a platform that lets your board members collaborate prior to, during and after meetings. This includes a collaborative workspace and digital voting tools.
Board management software is the best method to ensure that your board is prepared for every meeting. This will ensure that your board is productive, lessen frustration and stress, and also help everyone remain focused on the governance.
Prioritize Security
The information you store on your board platform has to be protected, whether it is sensitive information on personnel, board-related documents or committee data. It is crucial to choose a document management platform for boards that emphasizes security and has top-of-the-line security features.
Make it easy for your board to prepare for each meeting with simple dashboards of all upcoming meetings and related documents. This will help eliminate the manual process of determining the best times to meet for everyone and ensure that all participants are on the same page. It will also ensure that board members have the most recent version of your confidential documentation and minimizes the risk of lost or misplaced documents.