Boards are the primary force of an organization taking crucial decisions and conducting important discussions that affect all participants. This means that click here to find out more sensitive information is shared by the board and must be secured from access by unauthorized persons.
One of the best ways to safeguard confidential documents for boards is to implement strict security measures that block access to sharing, viewing and printing. One of the best methods to accomplish this is to use an online portal for boards that is secure, which can secure documents so that they can only be read to authorized persons.
Most portals for boards allow you to set time limits for the length of time that a document will be accessed and restrict to who can download or print it. Many systems provide tools to monitor who has viewed documents, including the number of times and by who.
A confidentiality policy is an additional way to protect confidential documents. The policy should clearly state, that, unless legally required, or authorized by the Board, directors cannot disclose confidential information to third-parties, including constituency director’s sponsors. It should also define confidential information. Although enforcement of such a policy may be difficult but it provides clarity for all directors and allows the company to defend itself against accusations that a director has violated his or her obligation to maintain confidentiality.