People are less attentive to a remote board meeting than they are in person. It’s easy to give in the temptation to check your email, eat snacks, or answer the phone. You can conquer the majority of these problems by organising your meetings efficiently. The following best practices can help you keep virtual meetings on time, secure and efficient.
Use a reliable online portal that has board management software that has agenda builders as well as video integration, among other useful tools like document centers and task managers. These tools allow you to conduct your meetings without having to leave the portal and make sure that everyone has access to them regardless of their location boardgreenroom.com/who-is-a-data-engineer the time zone, device or location. It’s a good idea also to assign a moderator your meeting. They can oversee each system and ensure they are working properly.
Send out reminders for the meeting at least 24 hours before the date. This will decrease the number of no-shows and ensure that attendees have all the information they require for participation. Also, make use of an agenda template with specific information about the call so that participants don’t get lost in the conversation.
If a member is unable to attend a board meeting via remote they must supply the board with a written statement giving the reason for their absence as well as a description of any reasonable accommodations requested. The board will then determine if the reason is valid. This can be a difficult process however, the board must strive to be as fair and consistent as possible.